Best property management software for UK landlords
Five options compared, with prices checked on their own sites on 13 October 2026. We have not named an overall winner, because RentFig is one of the entries and a league table published by a contestant is worth very little. Instead this ranks by the job you need doing — and says plainly where each rival beats us.
The shortlist
| Product | Entry price | Free tier | Best for |
|---|---|---|---|
| RentFigEngland only. Referencing at £9 / £19 (£7 / £17 with a free account), guided tenancy setup, AI-matched bookkeeping and AI Mode from Starter; Section 8 and Section 13 notices pre-filled on the official forms, bank feeds and the WhatsApp assistant from Standard (£29/mo). HMRC-recognised for Making Tax Digital. Tracks mortgages but doesn't arrange them. | £9/mo (10 tenancies) | Free forever — 2 tenancies | English landlords who self-manage — compliance, referencing, accounting and AI in one product |
| Landlord VisionFCA-registered (918962). Starter currently £7.99/mo + VAT on a 60%-off, 2-year promotion. Says every plan includes full MTD functionality. | £19.97/mo (4 tenancies), billed annually — plus VAT | None — 2-week trial | UK-wide portfolios, or landlords who want an FCA-registered provider |
| AlphaletzWorks worldwide. Prices exclude tax. Counts units rather than tenancies. | £14/mo (10 units), £11 billed annually — plus VAT | Always Free — 3 units | Landlords with property in more than one country, or a very small portfolio run free |
| LendlordMortgage tracking, deal analyser, sourcing, £150 broker fee discount. Compliance Hub and MTD submissions on Premium. | £12/mo, or £99/year | Free plan — basic portfolio records | Investors whose problem is financing and buying, not letting |
| A spreadsheetCosts nothing and never reminds you that an EICR expires next week. | Free | Yes | One or two properties, if you are disciplined about it |
Prices checked 13 October 2026 on each vendor's own site. Alphaletz and Landlord Vision quote excluding VAT; RentFig isn't VAT-registered and adds none.
Pick by the job, not the feature list
“I keep worrying I've missed a certificate or a deadline”
This is the compliance job, and it is the one with real money attached — unlicensed letting now carries a civil penalty of up to £40,000 and rent repayment orders reach two years' rent since 1 May 2026. You want expiry tracking for gas, EICR, EPC, deposit protection and right to rent, plus awareness of council licensing schemes. RentFig is built around this for England specifically; Landlord Vision covers the whole UK if you let outside England.
“I want to know whether to remortgage, and what to buy next”
That is Lendlord, straightforwardly. Mortgage tracking, refinance alerts, a deal analyser and property sourcing, plus a £150 broker fee discount that can outweigh the subscription outright. RentFig tracks mortgages and warns you when a fixed rate is ending, but it cannot analyse a deal, source a property or arrange the loan itself.
“My properties aren't all in England”
Then not us. RentFig is England-only by design, because compliance is the core of the product and the other UK nations differ materially. Landlord Vision covers the UK; Alphaletz works in any country.
“I have two properties and don't want to pay anything”
Alphaletz's free tier covers 3 units permanently, which is more generous than our 2 tenancies. If free is the requirement and your portfolio is small, that is the better product and we would rather point you at it than pretend otherwise. A spreadsheet is also a legitimate answer at this size — right up until the day it forgets a deadline for you.
Where each rival beats us
Round-ups written by vendors tend to skip this section, so here it is explicitly.
- Landlord Vision — UK-wide rather than England-only, FCA-registered, and its current Starter promotion (£7.99/mo + VAT, 60% off for two years) undercuts our £9 at four tenancies or fewer if you can reclaim VAT (£9.59 with VAT if you can't).
- Alphaletz — a larger permanent free tier (3 units vs our 2 tenancies) and it works in any country.
- Lendlord — £99/year works out cheaper than our £9/mo, its open banking connects more accounts (3 on Premium, unlimited on Premium Plus, against our 1 on Standard and 3 on Business), and it analyses deals, sources property and can arrange the mortgage itself. We track mortgages but do none of those three.
- A spreadsheet — free, and nobody can put their prices up.
What you get with RentFig
And in the interest of the same directness about our own side — this is what ships with RentFig that the entry-price table doesn't show, with the plan noted where a feature isn't on Starter:
- Tenancy setup wizardNine guided steps that build the statutory document pack — EPC, gas safety, EICR, privacy notice — attach the right compliance certificates automatically, and track anything you postpone.
- Section 8 notice builderPre-fills the official Form 3A from your tenancy data, with the post-Renters'-Rights-Act grounds and notice periods built in. Since Section 21 ended, this is the form that matters. Standard (£29/mo) and above.
- Section 13 rent increase wizardPre-fills the official Form 4A, with the once-a-year and two-months'-notice rules applied for you. Standard (£29/mo) and above.
- WhatsApp assistantRun your portfolio from WhatsApp — ask about arrears, send a tenant their statement, update rent chasing — without opening the app. Included on Standard (£29/mo) and above.
- AI ModeAn assistant inside RentFig that reads your actual portfolio — profit and loss, documents, compliance knowledge base — and proposes actions you approve before anything happens. Included on every paid plan with a monthly credit allowance; top-ups available.
- AI-matched bookkeepingBank transactions matched to the right tenancy and category for you, receipts auto-merged, and an AI accountant that can read your books.
- Referencing built in£9 credit check or £19 full reference (£7 / £17 with a free account), with a free application form — no separate provider needed.
- A live licensing registerHMO and selective licensing schemes tracked weekly across English councils, so a new designation on your street doesn't arrive as a £40,000 surprise.
A note on comparing prices
Landlord software pricing is unusually easy to misread, and we have been caught by it ourselves. Three things to watch. Billing toggles — most of these sites open on annual pricing, so the first number you see is not the monthly rate. VAT — Alphaletz and Landlord Vision quote excluding VAT, which adds 20% for most landlords. Promotions shown as prices — Landlord Vision's Starter card shows £19.97 and £7.99 with neither struck through; only the card's small print reveals that the lower figure is a two-year offer.
We published a wrong competitor price for weeks after an automated tool read a hidden, expired figure out of a rival's page source, and corrected it on our Canopy comparison. Everything on this page was read from the rendered pricing pages instead, with the toggles clicked.
Comparing alternatives to a specific tool?
- Landlord Vision alternatives
- Arthur Online alternatives
- Hammock alternatives
- Landlord Studio alternatives
- Goodlord alternatives
FAQ
What is the best property management software for UK landlords?
There isn't a single best one, and any round-up that names one is usually selling it. The choice turns on which job is costing you time. If it is statutory compliance and chasing rent, pick a lettings-focused tool. If it is mortgages, refinancing and analysing the next purchase, pick a finance-focused tool like Lendlord. If you hold property outside England, pick something UK-wide or international such as Landlord Vision or Alphaletz. We publish this page and RentFig is our own product, so weigh the recommendation accordingly — the prices below are checkable on each rival's own site.
What is the cheapest landlord software in the UK?
For a genuinely free option, Alphaletz's Always Free tier covers 3 units permanently and RentFig's free tier covers 2 tenancies, both without a card. Among paid entry plans as checked on 13 October 2026: RentFig Starter is £9/mo for 10 tenancies, Lendlord Premium is £12/mo (or £99/year, about £8.25/mo), Alphaletz Pro is £14/mo plus VAT for 10 units, and Landlord Vision Starter is £19.97/mo plus VAT for 4 tenancies. Landlord Vision is also running a promotion that takes Starter to £7.99/mo plus VAT (£9.59) for two years. Residential rent is exempt from VAT, so most landlords can't reclaim it, which makes the VAT a real cost when comparing.
Do I actually need landlord software, or will a spreadsheet do?
For one or two properties a spreadsheet genuinely can do it, and plenty of good landlords run that way for years. What a spreadsheet cannot do is tell you that a gas safety certificate expires in three weeks, or that your council has just designated your street for selective licensing. Those are the failure modes that carry penalties rather than inconvenience — the civil penalty cap for licensing offences rose to £40,000 on 1 May 2026. The question is less about portfolio size than about how much statutory risk you are personally tracking in your head.
Does landlord software handle Making Tax Digital?
Several do, but check the detail against your own timetable rather than trusting any vendor's marketing. MTD for Income Tax is already mandatory for landlords with qualifying income over £50,000 and extends to those over £30,000 from April 2027. RentFig is HMRC-recognised for Making Tax Digital, with quarterly submissions included on paid plans. Landlord Vision says every plan includes full MTD functionality, and Lendlord Premium includes MTD submissions. If quarterly submissions are the reason you are buying, confirm exactly what is included with whichever product you are considering.
Can I move my data between these products?
Expect to do some work. Most of these tools import properties and transactions from CSV, which covers the bulk of a move, but tenancy history, uploaded documents and compliance certificate dates usually need re-entering by hand. The practical advice is to switch at a natural break — the start of a tax year, or when a tenancy ends — rather than mid-tenancy, and to keep the old system readable for a while rather than cancelling immediately.
Disclaimer: This guide is general information for UK landlords, not legal or financial advice. Law and practice change — always confirm the current position, and take advice on anything that matters. RentFig is one of the products compared on this page, so we are not a neutral party. Prices and features change without notice — check each provider's own site before you buy.
Accurate as at .