Everything you need to manage your properties
From tenant onboarding to rent tracking and chasing, compliance tracking to document management — RentFig brings every part of property management into one powerful platform built for UK landlords.
Dashboard & Overview
At-a-glance portfolio stats, revenue charts, and attention alerts.
Property Management
Track every property, sub-unit, and appliance in one hub.
Tenant & Contact Management
All contacts in one place with bulk email and filtering.
Tenancy Management
Create tenancy agreements, track rent, and run health checks.
Rent Tracking & Chasing
Auto-generate invoices, chase arrears, and import payments.
Compliance Tracking
Gas, EPC, EICR, fire risk — stay ahead of every renewal.
Deposit Management
Track deposits across DPS, TDS, and mydeposits.
Document Creator
Generate RRA Info Sheets, Section 8 Notices, and more — pre-filled from your tenancy data.
Accounting & Reports
Profit & loss, SA105 figures, bank rules and receipt scanning.
Reports & Analytics
Revenue, occupancy, and compliance reporting.
Maintenance
A maintenance dashboard that shows what needs you, property history hints on new repairs, a contractor directory by trade and area, a home emergency cover check (Starter and above), and contractor quotes with an AI-written job brief (Business).
Insurance Tracker
Track policies, premiums, and get expiry alerts.
Utility Tariff Tracker
Track tariffs and avoid expensive default rates.
Right to Rent Tracker
Stay on top of right-to-rent requirements.
To Let Adverts
Publish to rentfig.co.uk/tolet — also syndicated to Home.co.uk & homemove.co.uk. Standard+ plans.
Tenant Enquiries & Matching
Capture enquiries and match them to your properties. Every plan.
AI Mode
Ask your portfolio anything in plain English. Starter+ plans.
Dashboard & Overview
Your command centre for property management. See everything that matters at a glance without digging through menus.
- At-a-glance portfolio stats: properties, contacts, portfolios, and active tenancies
- Revenue overview chart showing invoiced vs paid amounts over time
- "For Your Attention" widget highlighting expired certificates and upcoming deadlines
- Recent activity feed showing the latest changes across your portfolio
Property Management
Keep every detail about your properties organised and accessible. From addresses to appliance serial numbers, everything lives in one place.
- Track every property with address, type, and portfolio assignment
- Property health check scores show compliance status at a glance
- Filter by portfolio, search by name, address, or postcode
- Sub-units, key locations, meter readings, and appliance tracking
Tenant & Contact Management
Manage tenants, suppliers, and maintenance providers from a single contacts hub. No more searching through emails and phone books.
- All contacts in one place: tenants, suppliers, maintenance providers
- Filter by type, property, or portfolio for quick access
- Bulk email and invite tenant functionality
- Tenant guides — ready-written guides to email, print as a poster or pin to the tenant portal (drains, condensation, extractor fans, bleeding radiators…) with yearly reminders, or write your own and add a poster or instruction manual (Starter and above); schedule them for a chosen day or send by SMS (Business plan)
- Full contact details with email, phone, and linked properties
Tenancy Management
Create and manage assured periodic tenancy agreements with all the details you need. Track every tenancy from draft to completion.
- Create and manage assured periodic tenancy agreements (Renters' Rights Act)
- Track rent amounts, frequencies, and collection days
- Check-ins for move-in checklists and compliance
- Status tracking: draft, active, ended — with full history
Rent Tracking & Chasing
Stop chasing rent manually. RentFig generates invoices, tracks payments, and helps you follow up on arrears automatically.
- Outstanding, overdue, and paid summaries at the top of every view
- Auto-generate invoices for all active tenancies
- Debt tracker, tenant statements, and bank payments matched to rent in Reconcile Rent
- Import payments via CSV, record credit notes, and track partial payments
Compliance Tracking
Stay on top of every certificate and inspection. RentFig alerts you before anything expires so you never fall out of compliance.
- Gas Safety, EPC, EICR, Fire Risk Assessment, and more
- Property health checks and tenancy check-ins with compliance scores
- Expired and expiring-soon alerts displayed on your dashboard
- Certificate reference tracking with document uploads
- PRS Database tab on every property — your registration details ready to copy, and the documents to upload
Deposit Management
Track every tenancy deposit with protection details, dates, and scheme information, all in one place.
- Track deposits across DPS, TDS, and mydeposits schemes
- Protection status and key dates clearly visible
- Linked to tenancies automatically for easy reference
- Full audit trail of deposit actions and changes
Document Creator
Generate and send tenancy documents built on current statutory wording, in one click. Pre-filled from your tenancy data so there's nothing to type.
- RRA Information Sheets — send to all your tenants in one go
- Section 8 Notices, Section 13 Rent Increases, and Prescribed Information
- Documents pre-filled from your tenancy data — no manual data entry
- Send directly to tenants or download as PDF
Accounting & Reports
A full set of landlord accounts that mostly keeps itself. Rent matches to invoices, receipts file themselves from a photo, and bank rules categorise the rest — leaving you HMRC-ready figures and every report your accountant needs.
- Profit & loss (cash or accrual), balance sheet, rent roll and more
- SA105 figures mapped to the right boxes, with Section 24 worked out
- Bank rules and receipt scanning so there's barely any typing
- Export any report as PDF, CSV or Excel — or a one-click Year-End Pack
- 💡 Tax ideas — allowances and reliefs you might be missing, matched to each portfolio's legal structure (ideas, not tax advice; Starter and above)
Reports & Analytics
Understand how your portfolio is performing with clear, actionable reports. Revenue, occupancy, and compliance data at your fingertips.
- Revenue analytics with invoiced vs paid breakdowns
- Occupancy rates across your portfolio
- Compliance status reports per property and portfolio
- Financial summaries for tax and accounting purposes
Maintenance
A maintenance dashboard that shows what needs you, a directory of your contractors, and a full record of every repair on your properties.
- Log and track repair requests from report to resolution
- Property history hints as you log a repair — the same fault fixed recently, recurring problems, items under warranty and certificates due
- Dashboard tiles — needs your attention, urgent, awaiting quotes, quotes to review, in progress, snoozed
- Each job says why it needs you — quote waiting, contractor gone quiet, claim open, stalled — and can be snoozed
- Contractor directory — the trades each contractor covers, the postcode districts or radius they work in, Gas Safe number and insurance expiry date
- Home emergency cover check — see if a repair may be covered by the property's policy, with the claim details ready (Starter and above)
- Request quotes from multiple contractors — no contractor account needed (Business plan)
- Suggested contractors by trade and area, and an AI-written job brief you check before sending (Business plan)
- Negotiate counter-offers; accepting auto-assigns the job (Business plan)
Insurance Tracker
Track all property insurance policies in one place. Get automatic reminders before each one expires.
- View policy details, premiums, and insured amounts at a glance
- Track multiple policy types: buildings, contents, landlord, and rent guarantee
- Automatic email reminders before policies expire
- Compare renewal dates across your entire portfolio
Utility Tariff Tracker
Never get caught on expensive default rates. Track utility tariffs across all properties with automatic warnings before they end.
- Track gas, electricity, water, broadband, and council tax for every property
- Monitor tariff end dates and get alerts before you roll onto standard rates
- Record supplier details, account numbers, and meter references
- View tariff prices and unit rates to compare costs across properties
Right to Rent Tracker
Stay on top of right-to-rent requirements. Track permanent and time-limited right to rent for every tenant with automatic expiry alerts.
- Record right to rent status for every tenant: permanent, time-limited, or pending
- Automatic email alerts before time-limited checks expire
- Track check dates and store supporting documents
- Reminders before follow-up checks are due. A missed check can mean a civil penalty of up to £10,000 per occupier (£20,000 for a repeat breach)
To Let Adverts
Advertise a vacancy without an agent. Publish a public advert to rentfig.co.uk/tolet straight from the property record — RentFig auto-fills the EPC rating, checks the advert against the Renters' Rights Act 2025, and routes viewing requests into the dashboard you already use. It's also submitted automatically to Home.co.uk and homemove.co.uk, at no extra cost. Included on Standard and Business plans.
- One advert per whole property or per sub-unit, with photos and a fixed asking rent
- Also syndicated automatically to Home.co.uk — and shown on homemove.co.uk too — no extra step, no extra fee
- EPC rating auto-filled from your property's own EPC record — editable, and checked again at publish time
- Blocks publishing until the advert has an EPC rating and no wording the Renters' Rights Act 2025 bans; shows the council tax band automatically when it's on file
- AI-drafted descriptions from the listing's facts and photos (Business plan)
- Viewing requests land in your For Your Attention widget and inbox — no separate portal to check
- Exact door number never shown publicly; the stable rentfig.co.uk/tolet link survives pausing and re-letting
Tenant Enquiries & Matching
Capture prospective tenants with one shareable enquiry form, keep them on a warm waiting list, then — when a room comes up — open the property to see the enquiries that match its area and room type. Included on every plan.
- One shareable enquiry form for your whole account (rentfig.co.uk/enquire) — no account needed from the tenant
- Prospects enter the room type, preferred area, budget and move-in they want
- Every enquiry collects in your Enquiries list, ready for whenever a room comes up
- Open a property's Matched Enquiries tab to see the active enquiries that fit its area and room type
- A shortlist you open when you're ready — no automatic alerts, no AI, and RentFig never messages an enquirer for you
- Carry an enquiry into referencing and tenancy setup without re-typing their details
AI Mode
Ask your portfolio anything in plain English. Scan and extract data from certificates, get smart compliance suggestions, and manage tenancies through natural language. Available on Starter, Standard, and Business plans.
- Chat with your portfolio — ask about rent arrears, expiring certs, and upcoming deadlines
- Scan certificates and extract key data automatically using AI
- Smart compliance suggestions based on your property data
- Natural language commands to update tenancy details and records
- Describe inventory items from photos — AI drafts the condition notes for your check-in and check-out reports (Standard+)
- AI check-out comparison — flags damage beyond fair wear and tear against the check-in report, with cost estimates (Standard+)
- Connect your own Claude, ChatGPT or other AI assistant through RentFig's read-only MCP connector
Replaces the whole landlord toolkit
Most landlords run their portfolio on a spreadsheet, Google Drive, a pile of renewal reminders and manual chasing texts — plus separate tools for referencing, e-signatures and editing PDFs. RentFig does all eight jobs in one place, from £9/month.
See everything RentFig replacesShopping around first? See how RentFig stacks up in our best property management software UK round-up.
Each one maps to a feature above — all live in RentFig today.
Ready to simplify your property management?
Free for up to 2 tenancies, with unlimited properties. Upgrade when you need more.