Onboard tenants in one shareable link.
Send the form. They fill it in. Their details, ID and consent land in your contacts automatically — then run a built-in Vorensys reference check from £7, without leaving RentFig.
GDPR-compliant consent capture
Explicit consent for data processing and credit checks, stored with timestamps on the contact record.
Documents encrypted at rest
Every uploaded document is encrypted at rest with row-level access controls. Only your organisation can see them.
Built-in referencing
Credit, income and reference checks run inside RentFig — Full tenant report £12 or Credit check only £7. No third-party portals.
From shared link to signed reference
The whole flow lives in RentFig. No PDFs to email, no spreadsheets to update, no copying details between systems.
Share your application link
Generate one branded link from Settings → Tenant Applications. Send it by email, paste it into a property listing, or drop it into a WhatsApp message. One link, every prospect.
- One reusable link per organisation — no per-tenant setup
- Regenerate at any time to deactivate the old link
- Tenants land on a clean, RentFig-branded form
Tenant fills out the form
Three short steps: personal details, employment and income, ID and consent. NI number is validated, ID documents upload straight to encrypted storage, and GDPR + credit-check consent are captured with timestamps.
- No account required for the tenant — just open the link
- Document uploads (ID, proof of income, proof of address) go to encrypted storage
- Explicit GDPR and credit-check consent captured with timestamps
Land in your inbox and in-app
The moment a tenant submits, you get an email summary from RentFig and the application appears in For Your Attention on your dashboard. Nothing slips through the cracks.
- Email notification to the organisation owner via Resend
- Live in-app alert on the dashboard For Your Attention widget
- Full submission — every field and every uploaded document — ready to review
Auto-saved to Contacts → built-in referencing
A prospective tenant contact is created automatically with all their details and documents attached. From the contact, kick off a built-in reference check — credit, income, and previous-landlord references — without leaving RentFig. No extra accounts, no third-party portals.
- Contact created as prospective_tenant with all fields pre-filled
- Uploaded documents attached to the contact and application record
- Built-in referencing — Full tenant report £12 or Credit check only £7
- Tenant or guarantor; 12 / 6 month or non-tenancy credit check
Reference checks, run inside RentFig
Pick the check, the term, and who completes the form — no third-party portals, no extra accounts, no monthly fee.
Full tenant report
Credit, income, and previous-landlord references — everything you need to make a letting decision.
- Credit check (hard search)
- Income verification
- Previous-landlord reference
- Tenant or guarantor
- 12-month or 6-month tenancy term
Credit check only
A quick credit search — ideal for re-checks, guarantors, or non-tenancy scenarios.
- Credit check (hard search)
- Tenant or guarantor
- Use for non-tenancy credit checks
- Fast turnaround
Choose “Email link to tenant” so the applicant completes the form, or fill it in yourself on their behalf. Paid per applicant — no subscription, no per-property fee.
What gets captured, automatically
Every field the form collects flows straight into the contact and application record — ready for tenancy creation or referencing.
Right to Rent reminder. Uploaded ID documents help you prepare, but UK Right to Rent rules still require the landlord (or an authorised agent) to verify the tenant’s original physical ID in person, or use a Home Office–approved IDVT provider.
Frequently asked
Do tenants need a RentFig account to apply?
No. They open the link, fill out three short steps, and submit — no signup, no password.
What does a reference check cost?
Two options, both paid securely when you start the check: Full tenant report (credit, income, references) is £12, and Credit check only is £7. You choose tenant or guarantor and 12-month, 6-month, or non-tenancy term before payment.
Where are the uploaded documents stored?
In your organisation’s private, encrypted storage with row-level access controls. Only your team can access them.
Can I regenerate or deactivate the link?
Yes. From Settings → Tenant Applications you can regenerate the link at any time, which deactivates the previous one immediately.
What happens if a tenant uploads the wrong document?
All documents are attached to the application and the auto-created contact, so you can review them, request replacements, or delete them from the contact record.
Does this satisfy my Right to Rent ID check?
No — uploaded ID documents help you prepare, but UK Right to Rent rules still require the landlord (or an authorised agent) to verify the tenant's original physical ID in person, or use a Home Office–approved IDVT provider. Treat the uploads as supporting evidence, not a substitute for the statutory check.
Stop chasing PDFs over email.
Start collecting tenant applications, documents, and consent in one place — with referencing one click away.