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Compliance Tracking

Track every certificate. Get alerted before every renewal deadline.

Gas Safety, EICR, EPC, Fire Risk — every certificate tracked, auto-served to tenants, with daily expiry checks running quietly in the background.

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Free plan, no card needed · All plans include compliance tracking · Email alerts on paid plans

RentFig compliance dashboard overview

Certificates auto-served to tenants

Upload a certificate and RentFig emails it to every active tenant on that property automatically.

Daily expiry checks, zero effort

A background job flags expired and expiring certificates every day, surfacing issues on your dashboard widget.

Single-let and HMO ready

Assign certificates to the whole property, a specific sub-unit, or communal areas — the right structure for any portfolio.

Property Compliance

Every certificate, every property

  • Built-in categories: Gas Safety, EICR, EPC, Fire Risk Assessment, HMO Licence
  • Add your own custom certificate categories
  • Coverage types: whole property, sub-unit, or communal area
  • Health check score per property — see gaps at a glance
RentFig compliance dashboard showing property health check scores and certificate status

Tenancy Compliance

Move-in checklist, built into every tenancy

  • Step-by-step wizard: Right to Rent, agreements, move-in docs, deposit
  • Completion score for every tenancy
  • Per-item status — see exactly what is missing
  • Linked directly to the tenancy record
RentFig tenancy check-ins showing compliance gaps per tenancy

Certificate Entry

Log certificates in seconds — including HMO sub-units

  • Reference number, issue date, expiry date, and notes
  • Coverage type selector for sub-unit and communal certificates
  • Upload PDF — auto-emailed to active tenants on save
  • Expiry tracked from day one
RentFig add certificate form with category selector and document upload

EPC Compliance

2030 EPC deadline — tracked across your whole portfolio

  • Portfolio summary: compliant, action needed, at-risk counts
  • 2030 countdown per property
  • DLUHC API postcode lookup to pre-fill EPC data
  • A–G rating badges with days-to-2030 column
RentFig EPC 2030 compliance tracker showing portfolio summary and property ratings

Eight certificate categories built in

The most common UK landlord certificates are pre-configured. Add custom categories for anything else.

Gas Safety Certificate

Required

EICR (Electrical)

Required

EPC

Required

Fire Risk Assessment

Required

HMO Licence

Legionella Risk Assessment

PAT Testing

Custom categories

Custom categories: Add any certificate type your portfolio needs — insurance, asbestos surveys, sprinkler inspections, or anything else. Custom categories work with the same expiry tracking and health check scoring as built-in ones.

Works for single-let properties and HMOs

Coverage types give you the right structure for any property in your portfolio.

Single-let

Whole-property coverage

  • One certificate per property
  • Auto-served to tenants on upload
  • Single health check score per property
  • Expiry tracked and flagged daily
HMO ready

HMO

Sub-unit and communal coverage

  • Room-specific certificates per sub-unit
  • Communal area certificates (e.g. shared kitchen EICR)
  • Whole-building certificates (e.g. building insurance)
  • Health check score per sub-unit and per property

The compliance engine runs in the background

Upload once and RentFig handles the rest — tenant delivery, expiry tracking, and portfolio-wide gap reporting.

Upload once, tenant receives it

Saving a certificate with a PDF attached triggers an automatic email to every active tenant on that property.

Daily expiry sweep

A scheduled cron job checks every certificate each day and surfaces expired and expiring items on your For Your Attention dashboard widget.

Portfolio missing count

The compliance dashboard shows gaps per category across your whole portfolio, so you know exactly which properties need attention.

Frequently asked questions

Which certificate categories are tracked?

Gas Safety, EICR, EPC, Fire Risk Assessment, HMO Licence, Legionella Risk Assessment, and PAT Testing are built in. You can also add your own custom categories for any other certificates relevant to your portfolio.

What is a coverage type and when does it matter?

Coverage types let you assign a certificate to the whole property, a specific sub-unit (e.g. a bedsit or flat), or communal areas. This matters most for HMOs where different rooms or shared spaces may need separate certificates.

How does the certificate auto-serve to tenants work?

When you save a new certificate with a PDF attached, RentFig sends it by email to all active tenants on that property . No manual step required — upload once, tenants receive it.

How does the EPC postcode lookup work?

RentFig queries the DLUHC Open Data Communities API using the property postcode to find existing EPC ratings. This pre-fills the EPC record so you do not have to enter data manually.

What does the 2030 EPC deadline mean for me?

The UK government plans to require rental properties to have an EPC rating of C or above by 2030. RentFig tracks each property against this deadline and shows a days-to-2030 countdown so you can plan upgrades in advance.

Can compliance alerts be turned off?

The daily expiry sweep runs automatically in the background and surfaces issues on your dashboard. Individual certificate categories can be marked as not applicable for a property if they do not apply to your situation.

Read the step-by-step setup guide · Running an HMO? Check if it’s an HMO or find your council’s licensing

Stop losing track of certificates.

Gas Safety, EICR, EPC, Fire Risk — log once, RentFig watches the expiry dates.

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